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Type in a nonsense string of characters like and click Replace All.

In the Find What line of the Replace box, paste in two paragraph marks. Skip the double paragraph mark at the end of each intended paragraph.īut if this a long file and you don’t feel like clicking the Replace button 500 times, you can use a shortcut. Want to find and what character you want to replace it with, click the Replace button in the box to convert each paragraph mark into a space. Once you have indicated what character you Tap the space bar to indicate that you want to replace the paragraph line with a space.Īs an alternative to cutting and pasting hidden characters, you can also click the Special menu in the Replace box and select Paragraph Mark and Nonbreaking Space instead. Click the mouse into the Replace With area and In the Replace box, copy and paste the nonprinting paragraph mark into the Find What box the paragraph mark character looks like ^p once it’s pasted into the box. In the Word Options menu on Windows or in the Preferences area on the Mac.ĭepending on which version of Word you’re using, you can find the Replace option either in the Ribbon (Word 2007 and later) or under the Edit menu in older versions of the program and Microsoft Word for the Mac. Before you start, make sure Word is set to show nonprinting characters like the paragraph mark the settings can be found The Replace function built into Microsoft Word comes in handy for situations like this.